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1. Simulated Emergency Test (SET) Saturday, October 3, 2020 Updates

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1a. Simulated Emergency Test (SET) Saturday, October 3, 2020 Updates
From: Jim Sugg <Jimsugg7@gmail.com>
Date: Sun, 27 Sep 2020 23:37:31 PDT

Aloha all –

This is an update summary for the SET exercise coming up next Saturday, Oct 3. For this exercise, we will be focusing on American Red Cross exercise using Winlink, along with voice based hub and spoke delivery of the requested Red Cross messages. Note that the previously ‘optional part 2’ of the exercise, involving Skywarn, will not be held.

The exercise scenario is preparation of Red Cross shelters prior to hurricane landfall which is expected to impact the state. As an ARES volunteer, you are asked to provide communications support for a Red Cross shelter that is set up in the aftermath of a disaster.

We want to encourage everyone to use Winlink, if at all possible. This includes installing Winlink Express on your computer, and using the simple Telnet message ability to send a message  – the ‘Telnet’ mode of Winlink uses the Internet directly to send the message. The goal is to have everyone become familiar with the Winlink system. If have not set up or used Winlink Express before, and have questions about this, let me know.

If you do not use Winlink, you are encouraged to transmit your messages via voice or fldigi to a hub station nearby, where it will be transcribed into a Winlink form and sent to to proper recipient.

Every individual participant use a unique Red Cross shelter name. The names used should be coordinated with your local group.

The set of instructions for the 2 messages you are requested to send follows. This is mostly the same as was posted last week, but the timing of the second message has changed.

Let me know if you have questions.

73,
Jim Sugg
AH6AE

Exercise instructions:

· Held from 9:00 a.m. to 12 noon HST, Saturday, October 3, 2020;

· Shelter exercise working from radio operator’s home, because of the COVID-19 situation;

· Participation is open to all amateur radio operators;

· Scenario:  Hurricane radio shelter operations prior to hurricane landfall;

· Purpose:  To support American Red Cross, Pacific Islands Division that ARES is capable of mobilizing a force of radio operators to assist in an emergency and able to pass the two designated American Red Cross messages as required.

o *Shelter Operations:*

§ At approximately 8:00 a.m. or earlier, amateur radio operators to setup their radio equipment;

§ Radio operators are requested to use emergency power, i.e., batteries, solar panels, generators, instead of working with the electrical power grid.  However, if they do not have emergency power can still operate from the grid;

§ Request if working from home, to operate from outside their ham shack, i.e., in their back yards, etc. to simulate deployment to a shelter;

§ Each radio station will transmit two Winlink templated (messages forms)

· First message (to be transmitted between 9 a.m. and 10 a.m.):  ARC 213 General Message (can be found in Winlink under Standard Forms, ARC Forms) – message to include the shelter is operational with the name of shelter manager, etc. (see sample attached).  In a real-world activation, have a printed blank ARC 213 form for the shelter manager to fill out and sign.

o Incident Name:  Hurricane Makani Pahili 2020

o Precedence:  Routine

o To: Paul Klink / ARC Sheltering Lead

o From:  (Name / Position) Simulate a shelter manager name / (Put in a Private Shelter Name or simulate a shelter name) Shelter Manager;

o Subject:  Shelter Activation;

o Date and Time:  Date and Time will automatically fill in if using Winlink. Otherwise manually fill it in;

o Message:

§ Precede the body of the message with “THIS IS AN EXERCISE MESSAGE”;

§ The (Shelter Name), i.e., Kailua High School Shelter, has been activated at 9:00 a.m. HST.  Shelter Manager is Jane Doe, cell phone (808) 234-5678.;

§ List the following (simulate the numbers):

o # of Red Cross volunteers present, including the shelter manager, i.e., ARC – 2;

o # of County workers present, i.e., C&C of Honolulu – 5;

o # of National Guard, i.e., NG – 5

o # of Medical Reserve Corps volunteers, i.e., MRC – 1;

o # of Humane Society volunteer, i.e.,

Humane Society – 1;

o # of Ham shelter radio operator(s), i.e., Shelter radio operator – 1.

§ End the body of the message with “THIS IS AN EXERCISE MESSAGE.”

o Approved by:  The simulated name you use as the shelter manager;

o Position / Title:  Shelter Manager.

· Second message (to be transmitted between 10:00 a.m. to  11:00 a.m.):  ARC Hawaii Hurricane Daily Shelter Report (new form for only Hawaii; found in Winlink under Standard Templates, HI STATE Forms).  Fill in the information as you see below (see sample; in real-world shelter activation, check with the shelter manager for the information using a printed ARC Hawaii Hurricane Daily Shelter Report blank form and have shelter manager sign it):

o Date:  Click for the Date or manually input;

o Shelter Name / County:  Use the assigned Private Shelter name or simulated one / Use the county you are located, i.e., Hawaii, Maui, Honolulu, or Kauai;

o Shelter Manager:  Fill in a simulated name;

o Phone:  Fill in a simulated phone number;

o Total Number of Sheltering Workers:  Total number to include, all ARC volunteers, County workers, NG personnel working at the shelter, MRC volunteers, Humane Society volunteers, shelter radio operators, to include # of Disaster Health Services workers and # of Disaster Mental Health workers in the shelter (Note:  in a real world situation, all the above categories may not be represented; for this exercise, suggest you use all);

o # Disaster Health Services:  Simulate the number, 0 or 1; in reality, most hurricane evacuation shelters may not have a Disaster Health Services worker (check with the Shelter Manager);

o # Disaster Mental Health:  Simulate the number, 0 or 1; in reality, most hurricane evacuation shelters may not have a Disaster Mental Health worker (check with the Shelter Manager);

o SHELTER POPULATION:

§ For the exercise, we will only fill the in the date for the 12 noon Count;

§ Simulate the following categories with your simulated number:

· Age 0-3 years old;

· Age 4-7 years old;

· Age 8-12 years old;

· Age 13-18 years old;

· Age 19-65 years old;

· Age 65+ years old.

o OPERATONAL REPORTING:  Leave blank;

o NOTES:  Type/write in “THIS IS AN EXERCISE MESSAGE.”;

o Preparer Name:  The simulated Shelter Manager’s Name used above;

o Preparer Signature:  /s/ Type/write in the simulated Shelter Manager’s Name.

§ Use whatever Winlink mode to send your messages, i.e., Telnet, VARA FM, VARA HF, Pactor, packet, etc.  Also voice and Fldigi will also be permitted but the messages eventually need to be sent to ARC and Cc radio operators (KH7HO and KH6FHI) by Winlink;

§ Depending on your location and situation, may need to use hub and spoke concept, peer to peer, or simplex voice to a hub which will need to transpose the message to the two ARC forms mentioned above;

§ Each ARES District Emergency Coordinator (DEC) and other organizations to have control how they want to organize their portion of the exercise.

§ Message handling:

· *Maui and Hawaii county simulated shelter operators* will send messages to:

o To:  Paul Klink, ARC Sheltering Lead; email:  paul.klink@redcross.org

o Cc:  KH6FHI

· Message data processing:

o Messages received by Joe (KH6FHI) and Clem (KH7HO) will summarize the following information we received:

§ Total number of radio operators participating;

§ Number of messages sent;

§ Any problems.
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