The Simulated Emergency Test (SET) is scheduled for Saturday, 03 October 2020, 0900 to 1200 HST.
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1. Simulated Emergency Test (SET) Saturday, October 3, 2020 Communications Exercise
1a. Simulated Emergency Test (SET) Saturday, October 3, 2020 Communications Exercise
From: Jim Sugg <Jimsugg7@gmail.com>
Date: Thu, 17 Sep 2020 19:16:47 PDT
Here are the instructions for the October SET, as sent by Hawaii State ARES:
*Simulated Emergency Test (SET) Saturday, October 3, 2020 Communications Exercise*
· Held from 9:00 a.m. to 12 noon HST, Saturday, October 3, 2020;
· Shelter exercise working from designated private shelters (if available) or from radio operator’s home, because of the COVID-19 situation, safety of the radio operators will be paramount; it is suggested for this exercise, radio operators to operate from their homes;
· Participation is open to all amateur radio operators;
· Scenario: Hurricane radio shelter operations prior to hurricane landfall;
· Purpose: To support American Red Cross, Pacific Islands Division that ARES is capable of mobilizing a force of radio operators to assist in an emergency and able to pass the two designated American Red Cross messages as required.
· Two Parts:
o *Part 1 – Shelter Operations:*
§ At approximately 8:00 a.m. or earlier, amateur radio operators to setup their radio equipment at designated private shelters or from their homes;
§ Radio operators are requested to use emergency power, i.e., batteries, solar panels, generators, instead of working with the electrical power grid. However, if they do not have emergency power can still operate from the grid;
§ Request if working from home, to operate from outside their ham shack, i.e., in their back yards, etc. to simulate deployment to a shelter;
§ Each radio station will transmit two Winlink templated (messages forms)
· First message (to be transmitted between 9 a.m. and 10 a.m.): ARC 213 General Message (can be found in Winlink under Standard Forms, ARC Forms) – message to include the shelter is operational with the name of shelter manager, etc. (see sample attached). In a real-world activation, have a printed blank ARC 213 form for the shelter manager to fill out and sign.
o Incident Name: Hurricane Makani Pahili 2020
o Precedence: Routine
o To: Paul Klink / ARC Sheltering Lead
o From: (Name / Position) Simulate a shelter manager name / (Put in a Private Shelter Name or simulate a shelter name) Shelter Manager;
o Subject: Shelter Activation;
o Date and Time: Date and Time will automatically fill in if using Winlink. Otherwise manually fill it in;
§ Precede the body of the message with “THIS IS AN EXERCISE MESSAGE”;
§ The (Shelter Name), i.e., Kailua High School Shelter, has been activated at 9:00 a.m. HST. Shelter Manager is Jane Doe, cell phone (808) 234-5678.;
§ List the following (simulate the numbers):
o # of Red Cross volunteers present, including the shelter manager, i.e., ARC – 2;
o # of County workers present, i.e., C&C of Honolulu – 5;
o # of National Guard, i.e., NG – 5
o # of Medical Reserve Corps volunteers, i.e., MRC – 1;
o # of Humane Society volunteer, i.e.,
Humane Society – 1;
o # of Ham shelter radio operator(s), i.e., Shelter radio operator – 1.
§ End the body of the message with “THIS IS AN EXERCISE MESSAGE.”
o Approved by: The simulated name you use as the shelter manager;
o Position / Title: Shelter Manager.
· Second message (to be transmitted between 11:00 a.m. to 12 noon): ARC Hawaii Hurricane Daily Shelter Report (new form for only Hawaii; found in Winlink under Standard Templates, HI STATE Forms). Fill in the information as you see below (see sample; in real-world shelter activation, check with the shelter manager for the information using a printed ARC Hawaii Hurricane Daily Shelter Report blank form and have shelter manager sign it):
o Date: Click for the Date or manually input;
o Shelter Name / County: Use the assigned Private Shelter name or simulated one / Use the county you are located, i.e., Hawaii, Maui, Honolulu, or Kauai;
o Shelter Manager: Fill in a simulated name;
o Phone: Fill in a simulated phone number;
o Total Number of Sheltering Workers: Total number to include, all ARC volunteers, County workers, NG personnel working at the shelter, MRC volunteers, Humane Society volunteers, shelter radio operators, to include # of Disaster Health Services workers and # of Disaster Mental Health workers in the shelter (Note: in a real world situation, all the above categories may not be represented; for this exercise, suggest you use all);
o # Disaster Health Services: Simulate the number, 0 or 1; in reality, most hurricane evacuation shelters may not have a Disaster Health Services worker (check with the Shelter Manager);
o # Disaster Mental Health: Simulate the number, 0 or 1; in reality, most hurricane evacuation shelters may not have a Disaster Mental Health worker (check with the Shelter Manager);
o SHELTER POPULATION:
§ For the exercise, we will only fill the in the date for the 12 noon Count;
§ Simulate the following categories with your simulated number:
· Age 0-3 years old;
· Age 4-7 years old;
· Age 8-12 years old;
· Age 13-18 years old;
· Age 19-65 years old;
· Age 65+ years old.
o OPERATONAL REPORTING: Leave blank;
o NOTES: Type/write in “THIS IS AN EXERCISE MESSAGE.”;
o Preparer Name: The simulated Shelter Manager’s Name used above;
o Preparer Signature: /s/ Type/write in the simulated Shelter Manager’s Name.
§ Use whatever Winlink mode to send your messages, i.e., Telnet, VARA FM, VARA HF, Pactor, packet, etc. Also voice and Fldigi will also be permitted but the messages eventually need to be sent to ARC and Cc radio operators (KH7HO and KH6FHI) by Winlink;
§ Depending on your location and situation, may need to use hub and spoke concept, peer to peer, or simplex voice to a hub which will need to transpose the message to the two ARC forms mentioned above;
§ Each ARES District Emergency Coordinator (DEC) and other organizations to have control how they want to organize their portion of the exercise.
§ Message handling:
· *Honolulu and Kauai county simulated shelter operators* will send messages to:
o To: Paul Klink, ARC Sheltering Lead; email: email@example.com
o Cc: KH7HO
· *Maui and Hawaii county simulated shelter operators* will send messages to:
o To: Paul Klink, ARC Sheltering Lead; email: firstname.lastname@example.org
o Cc: KH6FHI
· Message data processing:
o Messages received by Joe (KH6FHI) and Clem (KH7HO) will summarize the following information we received:
§ Total number of radio operators participating;
§ Number of messages sent;
§ Any problems.
o Joe will forward his completed summary to Clem;
o Clem will combine the summary totals and submit to the ASECs, DECs and to Joe Speroni (AH0A) to be added to the hawaiiares.info and to other websites, as requested.
o *Part 2 – SKYWARN (Optional):*
§ Held from 9:00 a.m. to 12 noon HST, Saturday, October 3, 2020;
§ Exercise information will simulate a severe weather report;
§ Used Winlink ICS-213 template with the required essential elements of information (see attachment);
§ At least one ICS-213 should be sent; more if you want to;
§ Information to be sent via Winlink to KH6SW with a Cc to AH6QO;
§ Use Telnet, VARA FM, VARA HF, Pactor, packet, etc.
· 1. Incident Name: Use for the exercise, Hurricane Makani Pahili 2020;
· 2. To (Name/Position): Skywarn Ham;
· 3. From (Name/Position): Kevin AH6QO / Ham ;
· 4. Subject: SKYWARN Weather Report (SWR Where the severe weather location, i.e., SWR Heavy rain 3in/hr. Hahaione Valley);
· 5. Date: October 3, 2020;
· 6. Time: Whatever time between 9 a.m. and 12 noon;
· 7. Message: Message format – use the same format as you would call on the telephone to NWS; include the following elements of essential information (EEI). (For this exercise include in the body of the ICS-213 before the message “THIS IS AN EXERCISE MESSAGE.” Also, after the message “THIS IS AN EXERCISE MESSAGE.” (See attached sample):
o Your Call Sign;
o Your Name; Your SKYWARN Spotter Number (if you have one);
o Location of Observation;
o Time of Observation and Date;
o Metrics (No guessing! No estimating. If nothing measured, move on to impacts);
o Impacts, i.e., blown roofs, trees, blown over, etc.;
o What to Report:
§ ANY tornado, funnel, or waterspout;
§ Heavy rain at a rate of an inch per hour or more lasting more than 15 minutes;
§ ANY type of flooding that is threatening or causing damage;
§ ANY hail and the size, i.e., penny size, quarter size, etc.;
§ High winds strong enough to cause property damage;
§ ANY weather-related death, injury, or significant damage.
o *NOTE: In case of a real severe weather situation and a real severe weather report is generated, include “THIS IS A REAL WEATHER REPORT.”*
To get the ARC templates in Winlink, open Winlink Express, click on Message, click on New Message, click on Select Template, click on Standard Templates, scroll down to ARC Forms, click on the ARC 213 General Message. To get the ARC Hawaii Hurricane Daily Shelter Report, do the same above but scroll down and click on the HI STATE Forms, and click on HI Hurricane Shelter Daily Report.
To get the ICS-213 General Message Form, go above and scroll down to ICS USA Forms and click on ICS213 Form.
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